YACHT-POOL charter insurance and crew lists: what skippers need

Why this matters

Charter skippers juggle three overlapping requirements:

1. National law -- Croatia (e-Crew), Greece (e-Charterparty) and Italy require a manifest before sailing.
2. Charter company check-in -- the base needs complete passenger data, often a week before embarkation.
3. Insurance -- if something goes wrong, YACHT-POOL and similar insurers ask for a copy of the crew list together with the charter contract.

KeelTruth crew lists help you collect and validate data. Official submission still goes through your charter company.

YACHT-POOL products (overview)

YACHT-POOL (founded 1976) specialises in charter insurance. Common products:

Important: Guest berth-charter policies state the policyholder must not be the skipper. If you are the sailing skipper, you need skipper-specific products, not only the guest bundle.

Premium must be paid before the charter starts (invoice) or authorised (direct debit). Late payment can void cover.

Documents YACHT-POOL requires for a claim

From YACHT-POOL general terms and damage-report guidance, always keep:

• Charter / booking contract (copy)
• Crew list (copy) -- names must match passports and who was actually on board
• Proof of deposit paid (card receipt)
• Charter company invoice or cost estimate
• Damage report signed by the skipper (and co-skipper or crew witness if possible)
• Photos of damage (reasonable resolution)

For liability damage:

• Report to the port captain (lučki kapetan) immediately -- insurance may lapse otherwise
• Report to the charter company immediately
• Official notification may also be required from the port authority

For deposit claims:

• Damage caused by other crew members may be excluded
• Skipper should confirm damage-free return at checkout; late deposit claims may be rejected

Report claims within 4 weeks of the event and submit documents promptly.

Crew list fields by country

Croatia (e-Crew)

Per person: name, surname, gender, place/country/date of birth, citizenship, residence place and country, identity document type and number. Master and crew may need licence / seaman book numbers.

Registration is electronic via the charter company before leaving port. A printed copy must be on board.

Greece (e-Charterparty)

Separate crew (captain + professional crew) and passengers (everyone else). Per person: full name, passport/ID, sex M/F, nationality (ISO alpha-3, e.g. SVK), date of birth, embarkation date/time and port.

After finalization, key fields are locked -- collect data early.

Italy

Passenger details communicated before or shortly after departure (port-dependent Excel template via Guardia Costiera / PMIS workflow). Minimum: identity data for everyone aboard.

Practical workflow for skippers

1. Create a crew list in KeelTruth when you know the charter country and dates.
2. Pre-fill yourself as master from profile defaults (citizenship, passport, birth place).
3. Send invite links to guests so they enter their own passport data.
4. Run the readiness checklist (country fields + YACHT-POOL reminders).
5. Export Excel and send to the charter company 7+ days before check-in.
6. At check-in: bring licence, boarding pass, printed crew list copy.
7. Keep digital copies of charter contract and crew list for insurance.

Common mistakes

• Names spelled differently from passports
• Skipper listed as passenger in Greece when acting as captain
• Missing birth place (Croatia)
• Paying insurance after embarkation
• Not reporting liability incidents to port captain
• Assuming guest insurance covers the sailing skipper

KeelTruth disclaimer

This article is practical guidance, not insurance or legal advice. Policy wording always prevails. For cover questions contact YACHT-POOL ([email protected] / [email protected]) or your broker.

Use KeelTruth crew lists under Profile or Crew lists in the menu to prepare data; use protocols separately for boat condition at handover.